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For library teams

The library you didn't know you could have.

Every scholar reaches everything you license — the moment they need it, wherever they are, in a single tap. New researchers welcome themselves in. It runs on its own, and your library becomes the quiet reason research never stops.

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Portium auto-approves a new scholar’s registration and emails them a confirmation plus their institutional access details — the library team’s approval queue clears itself with no IT tickets.
A scholar signs in on their phone and reaches the full text of a paywalled journal article through Portium’s secure institutional proxy — the publisher paywall never blocks them.

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Connect via SSO and proxy

The paywall your scholars hit — taken down two ways

Every publisher shows the same wall: “Institutional access required — Purchase PDF $39.95,” for a journal your library already pays for. Portium removes it two ways at once — a secure proxy so the wall never even loads, and passwordless SSO that recognizes your institution. Same paper, no paywall.

Portium’s secure proxy loads a licensed publisher article with the “$39.95 purchase” paywall removed — the “institutional access required” wall never even appears.
Passwordless single sign-on on a publisher page recognizes the scholar’s institution and unlocks the full text in one tap — no separate Portium password.

Good to know

No. The secure proxy routes them to the publisher from anywhere — home, a train, or overseas — and passwordless SSO recognizes your institution off campus exactly as it does on it, so licensed content opens wherever they work.

Run it all from one place

Open one screen and the whole library is in front of you — who's in, what's being used, who needs a word. You decide, you see, you reach every scholar, all without juggling tools or raising a single ticket.

  • Open one screen and it's all in front of you — who has access, what's being used, what needs a moment of your time. Users, usage, notices and more, in one calm place your whole team shares. Nothing buried, nothing to chase.

The whole library, at a glance

Good to know

From one calm dashboard — users, approvals, live usage and scholar notices all in the same place, so running institutional access never means juggling tools or opening IT tickets.

Accessibility

A guide for every site, written by your library

Your team publishes help for each publisher's site, and scholars open it in one click from the Portium toolbar — your guidance, in your words, right where they're reading. Fewer repeat questions, and faster scholars.

A scholar reads the library-written guide for this exact publisher — step-by-step access instructions and curated links — from the Portium navbar.
A library manager edits the website-specific help guide in place — formatting text and adding links — then saves it for this publisher.
A scholar clicks the “Help from the library” button in the pinned Portium toolbar to open the library’s guide for this page.

The whole load — carried, end to end

Setup and security reviews, adding and fixing publisher connections, onboarding, the features you ask for, and every scholar's “I can't get in” — all become ours, run as a managed cloud service so your library stays free to be a library.

Four stakeholders — security, library, a publisher and a scholar — raise support tickets to the Portium guide at the centre, who resolves each one — end-to-end support that carries the library’s IT load and clears the bottlenecks.

Good to know

Everything technical between your scholars and the publishers — setup, security reviews, adding and fixing publisher connections, onboarding, and the features you ask for. We run it all as a managed cloud service, under agreements that keep your institution's policies in charge.

One platform to govern every identity — automated, managed, compliant

  • AutomatedJoiners, movers and leavers flow from your HR/SIS — access is never late, never orphaned.
  • ManagedWe tailor the connectors and role model to your institution, then run it for you.
  • CompliantISO 27001, SOC 2 Type II and HIPAA; GDPR-aligned and encrypted end to end.

Identity and access is the kind of system that should never be improvised — and it's what Portium already runs for your institution every day. The full lifecycle of every identity is automated: people are onboarded, moved and offboarded straight from your authoritative systems, provisioned into your directories, and signed in through standards-based single sign-on and MFA — so access is never late and never lingers. Roles and attributes hold everyone at least-privilege, certification campaigns prove access stays appropriate, and every action is written to a revision-safe audit trail. It's ready for the regulators — ISO 27001, SOC 2 Type II and HIPAA, GDPR-aligned, encrypted end to end — and it's built to your principles: Portium answers to your institution, with no backdoors and your data kept where your policy and region require. And it's easy, because it's managed: we tailor the deployment, the connectors and the role model to your institution in the onboarding agreement, then run it for you. Everything an institution's identity and access platform must do, in one place:

Portium's identity lifecycle, automated: a new hire in HR fans out to Active Directory, Entra ID, Google Workspace and Portium; a transfer updates roles; and on the last day every account is revoked at once — zero orphaned accounts.
How it works, end to end

Identity lifecycle

  1. Authoritative HR / SIS sourcesYour HR and Student Information System become the source of truth — Banner, SAP HCM / SuccessFactors and the like drive every change.
  2. Identity lifecycle — Joiner, Mover, LeaverOnboarding, role changes and offboarding are automated from events in your authoritative systems — so accounts are never late and never orphaned.
  3. Automated provisioning & de-provisioningAccounts and entitlements are created, updated and revoked downstream automatically — delta-based, with retry and self-healing when a system is briefly unavailable.
  4. Directory & cloud integrationNative, event-driven provisioning into Active Directory, LDAP, Microsoft Entra ID / Azure and Google Workspace, kept in sync.
  5. Login-name & email generationDeterministic usernames and email addresses per your naming conventions, with collision handling, as accounts are provisioned.

Access & authentication

  • SSO, MFA & federationStandards-based single sign-on (SAML 2.0, OIDC), multi-factor authentication, and federation — Shibboleth, SURFconext, Entra, Okta, Duo. Portium acts as both identity and service provider.
  • RBAC & ABAC access modelsGrant access by role and by attribute, layered business → IT → meta roles, for consistent least-privilege across the institution.
  • Access requests, approvals & SoDSelf-service access requests routed through approval workflows, with Segregation-of-Duties rules that block toxic combinations of entitlements.
  • Access certification (attestation)Periodic recertification campaigns where managers re-confirm who has access to what — and revoke what's no longer justified.
  • Role management & role miningDesign, maintain and discover roles from real access patterns, so role-based access stays maintainable at tens of thousands of identities.
  • Privileged Access ManagementExtra governance for admin accounts — vaulting, just-in-time elevation and session oversight for the highest-value targets.

People & self-service

  • External & guest identitiesGovern partners, guest researchers, contractors and visitors who have no HR record — sponsored, time-bounded, with automatic expiry.
  • Self-service & delegated adminPassword reset, profile and access-request portals, plus delegated administration so local teams manage their own scope — and the help desk sheds load.

Audit & monitoring

  • Revision-safe audit & reportingTamper-evident logs of every identity and access event, retained per policy, with reporting and usage statistics — GDPR-compliant.
  • SIEM integration & monitoringStream security events to your SIEM, such as Microsoft Sentinel, with health-checks and monitoring endpoints for operations.

Platform & operations

  • Open APIs & protocolsREST and SCIM for provisioning, SOAP / SPML where legacy systems require it, plus graph and directory APIs — so it connects to your whole stack.
  • Deploy your wayCloud, on-premises or hybrid, with EEA or on-prem data-residency, multi-zone topology, redundancy and self-healing.
  • Enterprise security, certifiedEncryption in transit and at rest, WAF and DDoS protection, regular penetration testing — ISO 27001, SOC 2 Type II and HIPAA.
  • Proven at scaleTens of thousands of identities across distributed sites, without degradation.
  • Long-term support & SLAsMaintenance, bug-fixing and security patching under defined SLAs — for the life of the system, not just go-live.

Good to know

A complete Identity & Access Management (IAM) and Identity Governance & Administration (IGA) platform. Beyond connecting your users to research resources, it governs identity for the whole institution — lifecycle, provisioning, SSO and MFA, role- and attribute-based access, certification and audit — in one managed system.

Talk to us about IAM

And more

Ready-made training materials

Polished, ready-to-use guides and walkthroughs so your team and your scholars get full value from the system from day one — no need to write your own onboarding.

Choose registration fields

Capture exactly the fields you need for cleaner statistics and procurement.

Manage users from anywhere

Including from your phone.

Download reports

Export usage statistics and reports in a click.

Bulk-register users

Onboard many users at once.

Limit access

Restrict access for specific scholars or groups.

Full multilingual support

Including RTL, LTR and Japanese.

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See Portium working for your library

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